This Privacy Statement aims to inform you, as a trainee or job applicant, how VYNOVA Belgium N.V. processes the personal data you provide to VYNOVA Belgium N.V.
VYNOVA Belgium N.V. attaches the utmost importance to the privacy of interns or job applicants who provide personal data to VYNOVA Belgium N.V.. VYNOVA uses the personal data provided to it by the intern/applicant only for the purposes described in this privacy statement, taking appropriate technical and organisational measures that allow VYNOVA Belgium N.V. to operate within the applicable regulations on the protection of personal data.
As necessary information VYNOVA Belgium N.V. considers all of the following:
This enumeration is not exhaustive.
The processing of the above data is only done for one or more of the purposes below:
Your data will only be accessible to our own staff and any external employees (e.g. judges) directly involved in the recruitment and selection processes.
VYNOVA Belgium N.V. guarantees that no unauthorised persons can have insights into the personnel file and the personal data stored therein and takes all necessary internal and external security measures to this end. Authorised persons to have insights into the personnel file and the personal data stored therein are: the employees at HR Services, the HR Business Partners, the HR Services Manager, the HR Manager and the VP Human Resources.
You enter your data via the application form on our website, hosted by Sio Hosting BV, i.e. the hosting party. Following your agreement with this privacy statement, the relevant data are encrypted and transferred via a secure connection (SSL/TLS) to the web application ‘EasyToRecruit’, managed by HR-Technologies, acting as Processor under a Processing Agreement with VYNOVA Belgium N.V..
Your data are processed in the web application ‘EasyToRecruit’, managed by HR-Technologies, i.e. the Processor, with whom the Controller has entered into a Processing Agreement. Together, we make every effort to adequately secure your Personal Data.
Your Personal Data will not be sold, leased, distributed or otherwise made commercially available to third parties, except as described above or with your prior consent.
On rare occasions, we may be required to disclose your Personal Data pursuant to a court order or to comply with other mandatory laws or regulations.
HR-Technologies NV with registered office at Kempische Steenweg 293 bus 35, 3500 Hasselt, registered in the RPR with number 0477.537.136, and the Data Protection Officer / Data Protection Officer can be contacted at dpo@hr-technologies.com.
Candidates’ Personal Data will be kept for a maximum of 5 years after initial registration. After the expiry of the 5-year period, you will be contacted again to inform you whether you still wish to remain in our database. If you do not actively confirm this within 30 days, your data will be irrevocably deleted from the database.
In any case, your Personal Data will be kept in accordance with the specific legislation.
Right of access and inspection
You have the right to acquaint yourself with your Personal Data at any time, free of charge, as well as with the use we make of your Personal Data in accordance with the applicable provisions. Access to your Personal Data can be obtained by logging into the Jobsite.
Right of rectification, deletion and restriction
You are free to communicate or not communicate your Personal Data to us.
You cannot object to the processing of Personal Data necessary to support our recruitment and selection processes and the data we are required to keep and process about you by law.
You may also request to restrict the processing of your Personal Data.
For each of these activities, you may log into the Jobsite and invoke the desired functionality.
Right of opposition
You also have a right to object to the processing of your Personal Data for serious and legitimate reasons. You can invoke this right by logging into the Jobsite.
Right to transfer data
You have the right to obtain and/or transfer to other controllers your Personal Data processed by us in structured, common and machine-readable form and in accordance with the applicable provisions. All your Personal Data can be accessed after logging into the Jobsite.
Right to withdraw consent
Insofar as the processing is based on your prior consent, you have the right to withdraw that consent. This can be done by logging into the Jobsite.
Automated decisions and profiling
The processing of your Personal Data does not include profiling, nor will you be subject to automated decisions by us.
Exercise of your rights
You may exercise your rights by contacting the Controller as mentioned above.
Complaints
You have the right to log a complaint with the Data Protection Authority, Rue du Printing Press 35, 1000 Brussels, tel. +32 (0)2 274 48 00, fax +32 (0)2 274 48 35, e-mail: commission@privacycommission.be.
If you have a question or complaint about the processing of personal data by VYNOVA Belgium N.V., about the exercise of your rights or about your privacy, you may contact VYNOVA through the following channels:
Vynova Data Protection Officer Elbert Juistenga, dpo@vynova-group.com
In writing to the following address: VYNOVA Belgium N.V., attn the Vynova Data Protection Officer, Heilig Hartlaan 21, 3980 Tessenderlo
Security and confidentiality
We, together with the Processor, have taken security measures adapted on a technical and organisational level to avoid and deal with the destruction, loss, falsification, modification, access by unauthorised persons, data leakage or other notification by mistake to third parties of collected Personal Data as well as any other unauthorised processing of this data. These security measures are described in the Processing Agreement.
Version 2, dated on 31st of March 2025
